When a deposit is required from each participant to reserve a seat for a trip, it must be deposited into the club's account. To refund a traveler who does not attend, the club must do a reimbursement by completing a voucher form for each individual. Proof of payment is required to process the refund request. Minutes authorizing payment and proof of payment must accompany the voucher.
Trip Refund Policy passed by SGA 4/27/97
a. When a student has made a commitment to attend a student club sponsored event, which carries an admission or registration cost, that student must provide at least two weeks notice to receive a 50% refund. This refund is applicable only to those students who have paid 100% of the admission or registration cost. Under no other circumstances may the student receive a 50% refund.
b. A student may receive a full refund only if that student finds a substitute that will fulfill the student's original commitment. Under no other circumstances may the student receive a full refund.
c. A person that is not a student may receive a full refund only if that person finds a substitute to fulfill the person's original commitment (non students are responsible for an admission or registration fee that is twice that due by students). Non students are not eligible for other refunds, including the 50% refund applicable only to students.
d. The Executive Board of the club sponsoring the event shall administer this Trip Refund Policy and abide by these rules.