Deposits

All cash/checks must be deposited with the Cashier's Office with a completed deposit slip. Under no circumstances can cash or checks be spent directly to pay for goods or services. Cash should be deposited promptly upon receipt at the Cashier's Office in the Wood Support Services Center. All cash/checks should be deposited within 24 hours or on the next business day that the Cashier's Office is open. Clubs that do not adhere to this policy may be reported to the VP of Student Affairs or Director of Student Activities.

For safety reasons, you should never keep money in your residence hall, room, or apartment. If you cannot deposit the money the same day, deposits can be dropped in the night deposit box next to the Cashiers Office service windows. Please refer to the Night Deposit of Money Procedure in this manual for further instructions.

Checks received by clubs must be made payable to ECSU. The club name should be placed in the memo section of the check. Keep in mind that a deposit slip represents an official receipt of funds that you have received and deposited with the Cashier's Office. Insufficient checks will be charged back to the club if returned by the bank. There may also be a service charge that could be charged to your club.

A copy should be kept in the treasurer's records.  If the deposit is the result of a fundraising event, the reconciliation box on the top portion of the deposit slip must be completed.  All incomplete forms will be returned, and club requests will not be honored by the Student Activities Business Office until the revised deposit slip is received. Failure to comply with this policy will result in a hold being placed on the club account.