All purchases of equipment and supplies must be approved through the Student Activities Office. Any item that costs more than $1,000 (including shipping and tax, if applicable) will be considered capital equipment, unless it will not last more than one year. Items not lasting more than one year will be considered supplies. Clubs and Organizations are accountable for all equipment purchases. The University is required to keep inventory records of all equipment.
Any item that is purchased and qualifies as equipment will be tagged with an AF tag and will be added to the equipment list. All pieces of equipment or supply items purchased with SGA money or purchased by an SGA subcommittee or sponsored organization are the property of the SGA, regardless of who purchased it and where the source of the funds came from (i.e., even if purchased from the club's fund raising account). A club may have control over the equipment that they specifically add to the SGA inventory as long as it adheres to these procedures.
Under certain circumstances, equipment may be traded or sold when it no longer meets the needs of the clubs. Should this question arise, the sale or trade must be cleared with the Student Activities Office and the University Controller. Equipment and supplies cannot be discarded without first getting approval from both the Student Activities Office and the Controller. When disposing of or relocating equipment to another building/office, the disposal or relocation must be reported to the SABO.
