All clubs and organizations making in state or out of state trips must have permission from the Vice President for Student Affairs (or designee) and the Director of Student Activities/Residence Life (or designee). Requests should be submitted at least two (2) weeks prior to departure to allow for proper processing.
A CSU Travel Authorization form must be completed by the club (and authorized by the club advisor). Attached to the form, there must be a roster of all the individuals traveling and itineraries and/or schedules, which provide the necessary detail for each vendor. Only if these forms are completed and fully signed before a trip is undertaken will payment for travel related expenses be made. Forms are available on the Student Activities website.
Per Diem rates (meal allowance) may be established by the club or organization, as long as the per diem rates established by the club, do not exceed the State’s per diem rates and funds are available. For clubs that receive allocations from BAM, advances for meals will be charged to the club’s fundraising account, per BAM’s policies.
If traveling by personally owned vehicle, you must include a copy of the Declarations Page from your automobile insurance policy for the period of the trip. This declarations page must show that you maintain insurance in the minimum liability amount of $50,000/$100,000 and $5,000 in property damage or a minimum of $100,000 for bodily injury and property damage. The No Fault card issued by your insurance company cannot be substituted for the declarations page.
Please deliver the completed CSU Travel Authorization form, roster, copy of Declarations Page of insurance policy, and minutes to SABO for verification and finalization. All TA’s must be reviewed and signed by the Travel Officer in Accounts Payable for approval, before any payments or purchase orders will be processed. Documentation regarding the purpose of the trip must be included with the TA.
Article ID: 449
Last updated: 27 Jun, 2018