Any payment vouchers, requisitions, purchase orders, advances, or personal service agreements, must be submitted to Student Activities (if a student club) or the Director of Housing (if a residence hall association) with all accompanying and appropriate documentation (Minutes, Invoices, Receipts,...

*Important Note: No member or group of members is empowered to enter into a contract, promise to pay or in any other way obligate their club, the SGAF, or the University without following proper procedures. All credit purchases, contracts, and other forms of purchase agreements must have the...

Raffles and bingos are regulated by the State of Connecticut. An event is considered a raffle if a person is paying a price for a chance at a prize. Exceptions to this are games of skill, in which a person pays to show their skills are better than others and they win a prize for being the best -...

Reimbursements are used if it is not possible to secure funds in advance and a club member spends personal money on club expenses and wishes to be repaid. Remember, all purchases must be approved by the membership and indicated in the meeting minutes with a resolution number. A reimbursement is...

"The rock" which is located across from the Center for Early Childhood Education may be reserved and painted by recognized student clubs and organizations for a two week period of time. Groups are responsible for providing their own paint and supplies. All disposable of paint supplies must be done...

Club E-Mail: Each club/organization is equipped with a club e-mail account. All e-mail correspondence from within the University (administration, students, technical support) will be directed to the club e-mail account, not the students' individual e-mails. The club e-mail account should be used...

To reserve any space on campus, both indoors and outdoors, you will need to request space through the EMS online booking system. Use your club credentials to log in. The link to EMS can be found at Events - Eastern. Be sure your event request has been approved before proceeding with the planning...

Each semester, the office of Student Activities collects active roster information from each club and organization. The roster information is for internal statistical data and will be organized by the Assistant to the Director/Student Organization Assistant. All clubs are expected to comply with...

As an agency of the State of Connecticut, Eastern is exempt from Sales and Use Tax. Student activity funds which are administered under the same rules are included in that exemption. Therefore, all services, supplies, and equipment used in the club's regular operations are not taxable. Vendors...

All expenditure requests require the signatures of the club or organization's Treasurer and Advisor. Clubs also require the signature of the Director of Student Activities. Housing organizations require the signature of the Director of...