When a deposit is required from each participant to reserve a seat for a trip, it must be deposited into the club's account. To refund a traveler who does not attend, the club must do a reimbursement by completing a voucher form for each individual. Proof of payment is required to process the...

This Protocol is to be observed for all official trips. Failure to do so may result in referral to the campus judicial system. a. All ECSU rules, regulations and policies are in effect while participating in official club travel. b. Cohabitation is prohibited. c. The presence and/or use...

All clubs and organizations making in state or out of state trips must have permission from the Vice President for Student Affairs (or designee) and the Director of Student Activities/Residence Life (or designee). Requests should be submitted at least two (2) weeks prior to departure to allow...

The following is an excerpt from the State Comptroller's Accounting Procedures Manual for Activity and Welfare Funds. Expenditures for the following items will not be made from activity or welfare funds: A. Routine expenditures such as equipment, supplies, forms and postage for State use. B....

EASTERN CONNECTICUT STATE UNIVERSITY VEHICLE REQUEST POLICY & PROCEDURES (Updated 3/18) Failure to comply fully with this policy may result in loss of vehicle use privileges for the operator and the operator’s department. Please contact Scott Smith, University Vehicle Coordinator, with...

The SABO Voucher form is used to process cash advances and reimbursements. A voucher is a request by the club to have SABO process a check. The club must attach the minutes with the motion that approves the expense and any original supporting documentation. Vouchers are not needed for any payments...

Closing the Books at the End of the Year The University's fiscal year runs from July 1st thru June 30th. All clubs must report to SABO all outstanding bills that have not been paid by June 30th. Funds will then be reserved to guarantee payment for all outstanding bills. If no notification is...