Eastern Connecticut State University Knowledgebase

MS Teams Phone - Adding a delegate

Article ID: 716
Last updated: 10 Jun, 2025

Assign colleagues as delegates to manage your incoming calls. Delegates can answer, make, and redirect calls on your behalf, ensuring that important communications are handled even when you are unavailable.

Adding a delegate

To delegate phone calls:

  1. Click the ellipses (•••) next to your profile picture at the top-right of the Teams app.
  2. Select Settings.
    Screenshot Teams App ellipses to Settings
  3. Choose Calls from the left menu.
  4. Scroll down to Manage delegates.
  5. Click the Add a delegate box.
    Screenshot Teams Phone Calls to Manage delegates
  6. Start typing the name of the contact you’d like to add as a delegate and select their name from the drop-down menu.
  7. Choose the functions you want to allow your delegate to perform.
    Note: To remove a delegate, click the trash can icon next to their name.
    Screenshot Teams Phone Manage delegates and selecting name

When you return to you Calls page, your assigned delegate will appear at the top.

Screenshot Teams Phone delegated team member shows in my Calls icon

Your delegate will receive a message in their Chat notifying them that you have assigned them as a delegate.

Screenshot Teams Phone assigning delegate and confirmation message in chat

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Article ID: 716
Last updated: 10 Jun, 2025
Revision: 1
Access: Public
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